Follow the path: Xmc>Financial Management >Asset Management>Setup >Asset
Click on Asset Number
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Click on Search
Click on the Asset
Click on OK
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Below is an overview of an example of an asset.
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NOTE: The numbering is completely up to the user. The Acquired date will have to be represented in a year that the system was in place. Therefore we have records for 2014, do not enter 2008 (even if purchased in 2008 – since there is no historical data to support this earlier date).
The Register Tab allows the ability to include Depreciation information.
Under Method select the option (currently using Straight line)
Under Convention make selection (currently we use the default of Entire Month)
Choose the number under Useful Life and the unit of measure
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NOTE: Every asset is tied to a register and the register is tied to the GL transactions and then Epicors GL. It is done by the book and fiscal calendar.
Follow the path: Xmc>Financial Management >General Operations >Asset Addition Entry
Click on Asset Number
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Click on Search (or Enter the Asset number)
Click on the corresponding asset under Search Result
Click on OK
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To add a “child asset” under a parent asset follow these steps.
Click on the Details Tab
Click on New >New Asset
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There are three options for the Types of Additional Assets: Purchase, Transfer and Miscellaneous
Purchase – this comes from an accounts payable line. This will hit asset clearing (and the asset GL account).
Transfer – will allow the asset will allow you to bring it into inventory.
Miscellaneous – is for everything else. Click on Inter-Group under Misc. Addition for historic information if using this option.
Enter the Description
Enter the Addition Cost
Click on Ready to Post
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NOTE: Applied dates are particular. It usually defaults to the system date, especially on the historical data. On historic conversions.
Once created, the asset will be given its own unique number; however, you can see the parent/child relationship under Asset Maintenance under the Parent/Child tab.
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NOTE: Parent and Child can be coded to different GL groups.
Follow the path: Xmc>Financial Management >General Operations >Asset Posting Process
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NOTE: You should calculate your depreciation before you post it. The starting and end date will be the period.
Click on the Filter to Post Assets by Asset Group or Individual Assets
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Follow the path: Xmc>Financial Management >General Operations >Asset Depreciation Calculation
Enter the Process Options and Filter Summary (this information is TBD)
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NOTE:
Click on the Filter tab to select additional options (this information is TBD)
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Asset Edit List Report
Follow the path: Xmc>Financial Management >General Operations >Asset Edit List Report
Need details on how to run the actual report.
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NOTE: This is not going to include the historical transactions, since it will not hit the ledger.
Once you have run the report going back to Asset Tracker
Follow the path: Xmc>Financial Management >General Operations >Asset Tracker
Enter the Asset Number
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Click on Register>Activities
By clicking on Retrieve you can see if it has posted or not.
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Click on Cost Summary to see additional cost details
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Asset Overview Report
Follow the path: Xmc>Financial Management >Reports >Asset Overview Report
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Check off: Print Additions, Print Costs, Print Unposted Depreciations, Print Depreciation Details and Print Depreciation Details.
Click Print
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NOTE: Do not hit Print Summary as this for unforeseen reason creates issues.
Below is an example of the report
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