Purchase Order Approvals

Follow the path: XMC>Material Management > General Operations> Purchase Order Entry> PO Approval

Image Purchasing 44

1. Click on Buyer and select the Buyer (or select the PO Number)
2. Under Actions
   1. Accept or Reject the PO
3. Any changes will create a Date/User Stamp

Image Purchasing 45

Once Accepted the Approved Amount will automatically populate.

Click on Date/User Stamp

Click Save

Image Purchasing 46

 NOTE: The Date/User Stamp will automatically indicate the buyer’s name and the date; however, there is the option to add additional notes. Currently there is no flag to the buyer that the order has been approved.

The PO approval does not give you any level of detail, besides the basic information and ability to approve the amount. The PO can be reviewed in PO Tracker or by Right Clicking the PO Number> Open With>PO Tracker

Image Purchasing 47

NOTE: Alerts can be set up so that individuals know that there is PO is pending approval. The dollar limit is set up by each buyer. The person who approves all the overall buys will also need to be set up with an account.